In Financial Cents, we’ve made it easy to keep your documents organized and accessible through two distinct types of file folders: Client Files and Project Files. Understanding the structure and purpose of each will help you manage your work more efficiently.
Client Files
Created by: You or your team members.
Purpose: Provide general access for internal use and can be shared with clients as needed.
Content: Includes important documents such as agreements, financial statements, and other client-related information.
Structure: The folder structure for Client Files is flexible and can be customized according to your firm’s needs. You have the freedom to create, rename, and organize folders in a way that best suits your workflow.
Click here to learn more about our Secure Folder Sharing feature.
Project Files
Origin: Automatically generated based on files uploaded to specific projects or client tasks.
Purpose: To centralize all documents and attachments related to specific projects or tasks. Clients do not have access to this section but continue to have access to documents uploaded to Client Task Request documents previously shared with them.
Content: Contains attachments and reports related to particular projects or client tasks uploaded by team members and clients.
Structure: Project Files are organized by Project Names and their respective accounting periods. This structure is automatically generated and cannot be modified, ensuring consistent and organized storage for all project-related documents.
Key Differences
The primary distinction between Client Files and Project Files lies in their origin and intended use. Client Files are designed for general use and can be accessed and shared as needed across your team and with clients. On the other hand, Project Files are specifically tied to individual projects or tasks, providing a more focused and structured approach to document management.
By understanding these differences, you can better manage your documents within Financial Cents, ensuring everything is in its proper place and easily accessible when needed.